The agenda of a board meeting forms the basis for a successful and productive board meeting. The agenda outlines the topics that will be discussed by the board, and the length of time it will take.
The ideal agenda should begin with items that require a decision. This helps prevent the board from running out of time, and allows them to get through the most important topics before the meeting ends. With concrete information and actions items in the early stages of the agenda can prevent boards from getting bogged down in the minutiaes of issues that aren’t critical to the company.
After the board has completed its previous business, it can begin to develop new ideas for the organization. This could include anything from new initiatives to assist in fundraising and outreach to new ways of engaging donors and members. It is important to leave room for discussion, and even debate, so make sure you have plenty of time for this portion of the agenda.
This is the perfect time for board members to make announcements, give shout-outs, felicitate, and other things that aren’t included in the other parts of their agenda. It’s also an excellent time to suggest items that should be on the agenda for the next meeting. After the meeting has been closed, the board chair will thank everyone for attending and inform them what time the next meeting is. The secretary will record the official conclusion of the meeting into the minutes.