Online meetings may not be as effective than meetings that are held in person, but they do provide more flexibility to participants and make it easier to supervise. They also require a higher level of board etiquette and pose their own problems. Here are some guidelines to follow:
Begin the meeting by sharing an overview of the attendees as much as possible to establish a connection in person with remote participants right from the get-go. This helps to avoid confusion when discussing any concerns or questions. It’s also a good idea to include the agenda at the start of learn this here now the meeting. This will also encourage participants to contribute or ask questions during the discussion.
Make sure that audio and visual equipment is set before the meeting begins and test each camera to ensure that they’re working correctly. Directors should dress professionally and be prepared with their cameras. They must close any tabs they think could distract them, and stay clear of the glares of windows or other distractions. It’s also a good idea for directors to mute their microphone when they’re not speaking, and to use the chat feature in meetings to notify the moderator whenever they’re required to leave of the video.
It’s simple for the board to incorporate the views of all members when making decisions when it is using an administration software for board members that incorporates voting and polling capabilities. This will help everyone feel valued and part of the team. It’s an excellent idea for the chair or other officers to remind everyone of any post-meeting activities that are required, for example, taking the survey for the board or obtaining electronic signatures.