Software for management meetings and board meetings can be used to assist in creating agendas, conducting meetings by taking notes, recording minutes, voting, and carrying forward actions items. These tools provide better governance by facilitating a smooth procedure, and a clear path to success. The best tools are available across a variety of platforms but they all have specific functions.
Some of these features include reducing amount of time needed to prepare for meetings, the capability to conduct remote meetings, and the capability to record video conference sessions. Other features facilitate better communication and organization within and between committees. Other committees may have specific tools that assist with tasks such as recording changes or keeping an note of the decisions made.
One of the most important features of a great board portal is its capability to help administrative staff to do their job. This means that the process for making preparations for meetings and distribution of meeting materials, as well in collecting feedback, can be done in a few clicks, instead of the manual approach that is usually used.
Security features are another important aspect for a reliable board management software. These should be strong and durable enough to guard against accidental data leaks, and ensure that data is kept safe no matter who is using the tool. The top 10 tools in this list come with a range of security features, including two-factor authentication and encryption protocols that are similar to those employed by departments of defense and banks.