Board portals are web-based tools that help with the scheduling, documentation and governance of meetings between the directors and management of an organisation. They eliminate the necessity for physical books for board meetings, FedEx deliveries and endless emails by providing one source of truth that can be accessed any time, anywhere from any internet-connected device.
They offer secure remote access to members with features such as synchronized calendars and agenda management. Board members can also use the system to edit and share documents, track action items and make decisions. This allows them to concentrate their time on strategic discussions, rather than operational meetings. The more simple it is to use, the more likely to see your board adopt a web-based portal for their board. It is also important to choose a provider who offers a money back guarantee.
It can be challenging to select the right software for you company. You should look for a trustworthy brand in the software industry that has a good rating and positive feedback from independent review sites. The best companies offer an opportunity to free trial their software so that you test their software prior to making the purchase.
Select and promote a board portal champion on your board to help with the transition. Set up training sessions, and be sure to inform all board members. Consider offering a range www.livingboardroom.com/the-benefits-of-board-portals-for-fund-service-providers/ of dates and times to ensure that technology-challenged board members can attend. In the beginning the board portal champions could assist with the technical aspects of using the system such as creating folders and bookmarks as well as setting personal preferences.